2026 ABA PRACTICE MANAGEMENT BENCHMARK & PRICING

Predictable, Transparent Pricing Built Specifically for ABA Practices

Say goodbye to per-user penalties on high RBT turnover, modular nickel-and-diming, and mandatory $5,000 onboarding fees. Get full Electronic Health Records, Medicaid billing units calculation, and touch signatures in one integrated platform.

Monthly Billing
Annual Billing SAVE 20%
Starter Practice Solo & Startup

Starter

Ideal for solo BCBAs and emerging clinics opening their first practice.

$149 / month

Billed annually ($1,428/yr)

Billed month-to-month

Up to 10 Active Clients
Unlimited Staff & RBT Accounts
Public Self-Service Intake Portal (/intake)
7-Stage Prospective Client Lead Pipeline
Interactive Scheduling Grid & Calendar
Service Logs & 15-Min Billing Units Engine
Digital Touch Signature Pad (Parent & RBT)
Medicaid Progress Reports & Timesheets
Get Started
MOST POPULAR FOR ABA CLINICS
Established Practice Full EHR + Billing

Growth Clinic

Full clinical session tracking paired with revenue cycle management & invoicing.

$349 / month

Billed annually ($3,348/yr)

Billed month-to-month

Up to 35 Active Clients
Unlimited Staff, BCBAs & RBT Accounts
CPT Fee Schedules (97151, 97153, 97155, 97156)
Batch Unbilled Session Invoice Generator
Accounts Receivable & Payment Recording (ERA/EFT)
Prior Authorization Hours Burn-Down Tracking
PostgreSQL Stored Procedure Audit Trail Triggers
Print-Ready CMS-1500 Style Clinical Statements
Start Growth Trial
Regional Network Multi-Site

Enterprise

For multi-clinic providers and large regional networks requiring independent tenant scoping.

$699 / month

Billed annually ($6,708/yr)

Billed month-to-month

36+ Active Clients (Custom Tiering)
Unlimited Staff, RBTs & Supervisors
Multi-Tenant Practice Partitioning
All Growth Features Included
Dedicated On-Premises or Private Cloud Option
Historical Data Migration & Staff Onboarding
Clearinghouse Integration (EDI 837P / 835)
24/7 Priority Support & Clinical Director SLA
Contact Enterprise Sales

Interactive Cost Savings & ROI Simulator

See how much your practice saves with BEATS compared to legacy per-seat and per-learner competitors.

25 clients
5 25 50 75 100+
10 RBTs

Competitors charge you extra seat fees for every single RBT.

3 BCBAs
Monthly Estimated Cost Comparison

BEATS (All-In-One)

Unlimited users + EHR + Billing

$349/mo

CentralReach (Per-Seat Model)

Motivity (Per-Learner Model)

AlohaABA (Hybrid Model)

Staff seats + $11/client data

Estimated Annual Practice Savings

$0 / year

Lock in Pricing

Competitor Feature & Capability Matrix

How BEATS compares to other industry practice management solutions.

Feature / Capability BEATS CentralReach Motivity AlohaABA
Pricing Model Flat Active Client Tiers Per User / Seat Per Learner ($48/mo) Staff Fee + Client Fee
RBT & Staff Account Cost Unlimited & Free $$$ per RBT seat Included in learner fee $29.99 / RBT staff
Public Intake & Lead Portal Included (7-Stage Pipeline) Add-on / Enterprise Basic Intake Basic
15-Min Billing Units Automation Automated Rounding Formula Included Practice Tier only Included
Digital Touch Signatures HTML5 Canvas (Mobile/Tablet) Included Included Included
CPT Fee Schedule Engine Built-in (97151-97156) Complex Setup Standard Standard
Database-Level Audit Trail PostgreSQL Triggers & Diffs App-level logging App-level logging Basic logs
Mandatory Onboarding Fees $0 (Self-Serve / Guided) $1,500 – $5,000+ $0 – $500 $0 – $300

Frequently Asked Questions

Everything you need to know about BEATS subscriptions and billing.

An active client is any enrolled patient who receives at least one logged clinical therapy session, progress note, or invoice during the calendar billing cycle. Prospective inquiries and discharged clients do not count toward your client limit.
ABA practices face high technician turnover. We believe software should never penalize clinic owners when hiring part-time staff or onboarding new therapists. Your subscription price stays steady regardless of how many staff members log in.
Yes! BEATS includes native multi-tenant organization scoping. You can operate multiple clinic branches (e.g. Strategies Inc ABA and Forward Behavioral Health) on the same unified PostgreSQL database with complete row-level data segregation.
Yes. BEATS captures high-resolution Base64 vector signatures, timestamped with date and time of service, clinician qualification, printed caregiver full name, and immutable PostgreSQL audit trail records complying with AHCA/Medicaid audit standards.